Our client, one of the UK’s leading and award-winning catering & hospitality providers, is offering this rare opportunity to join the creative minds of their team.

They are seeking an experienced Bid Manager to join their team and who will play a strategic and proactive role. They have a preference for candidates who can demonstrate extensive experience of the bidding and business development environment and knowledge of the the contract catering sector.

This successful candidate will be directly responsible for effective bid management, solution development, bespoke bid writing and control of the bidding processes. He or she will lead and manage all aspects of bids, from being the main point of contact, collating all relevant data, writing a competitive bid response, working with  graphic designers and print partners, until the proposal reaches the client.

Responsibilities

• Ensure all proposal and tender opportunities are tracked from opportunity, to delivery, through to post review feedback.

• Carry out research for kick off meetings.

• Ensure relevant information is captured from all stakeholders to facilitate the completion of the tender.

• Write and produce Sales Documents, Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations in accordance with agreed deadlines.

• Effectively communicating timetables and key messages throughout the tender process to all key stakeholders.

• Participate in key review meetings / final document review / content sign off and document production meetings.

• Genuine opportunity to be imaginative and creative to really make our bids stand out from the crowd.

• Work closely with the operators to know what can be promised and can be delivered.

• Work with our third party graphic designer and print agency to control and produce a high quality bid response document.

• Liaise with sales / marketing / ops teams to produce up-to-date case studies to use within all proposals.

• Identify and re-work existing pre-written Bid Library content where relevant keeping it relevant and up-to-date.

• Re-write / edit proposal responses from a variety of key stakeholders, including contributions from sales, marketing, ops, finance & legal teams.

• Ensure governance is followed and all relevant approvals are obtained.

• Ensuring compliance with tender return instructions and ensuring a complete return

Skills + Experience

• A minimum of two years’ bid experience in a similar role.

• Able to write, produce and edit bid content within a complex business environment.

• Excellent writing skills (essential).

• Excellent project management skills.

• Strong interpersonal and communication skills to liaise with clients and stakeholders.

• Experience of identifying, reviewing and evaluating each new business opportunity.

• Up to date with food trends in London

• Passionate about great food and service

• Able to translate all of the above into the written word and ultimately an engaging and winning tender submission!

• Highly organised.

• Self-motivated and enthusiastic with a “can-do” personality.

• Exceptional attention to detail.

• Committed to delivering excellent standards at all times.

• Flexible and able to be responsive and react to change and prioritise accordingly.

• Willing to work flexible and additional hours as necessary to fulfil the demands of the role.

• You will ideally be a graduate with excellent financial, commercial and business development experience and will have worked in the contract catering market.

• Must be a self-starter, highly organised, and able to work well with colleagues at all levels in the organisation.

• Needs good knowledge of Microsoft Office (Publisher). Adobe Photoshop and InDesign would be ideal but not essential.

You will be based at the Company’s offices in South-West London but will be working with individuals and companies in many other countries on a day-to-day basis.  It is a professional business but with a team-based and non-hierarchical approach.

As a Bid Coordinator, your role is key to the success of the company.  This part of the role will form about eighty percent of your time and the balance will focus upon general office management activities.

Requirements

• Prior experience with bid preparation
• Ideally some office management experience, but not essential
• Strong administration and project management skills
• Ability to work to deadlines and under pressure
• Ability to work effectively with teams and management
• Initiative and resourcefulness
• Excellent communication skills (verbal/written/report writing)
• Attention to detail
• Strong Word/Excel/PowerPoint skills

Job specification

• Bid Coordinator
  • Identifying potential tenders (using Company sources) and working with management and local representatives
  • Reviewing tender criteria, documentation requirements and making bid or no bid decisions with management
  • Planning, resourcing and allocating activities to complete tender on time
  • Working with Finance to apply for tender guarantees
  • Working with team to collate all required documentation and prepare final bid documentation in format required by client
  • Analysing tender results and bid lessons/strategies
  • Supporting team to prepare non-tender based quotations/offers
  • Managing bid templates and implementing procedures/reporting to improve bid management
• Office Manager
  • Managing contracts with IT Support, telephone, internet, printer, courier, maintenance, stationery and other service providers
  • Managing office utility contracts
  • Managing monthly ISO documentation requirements and conducting annual ISO reviews along with Company management
  • Ordering office supplies, answering phone and filing
  • Managing annual leave requests and office calendar
  • Managing company website, brochures and case studies

Exciting, fast-paced working environment in prestigious central London location.

Our client, a leading judicial services provider, has an excellent opportunity for a highly skilled Bid Writer to join their team in their impressive London offices.

They are looking for an experienced Senior Bid Writer with a proven track record of winning tenders, ideally in the government sector. The successful candidate should have a minimum of 3 years’ experience, with a demonstrated ability to understand customer requirements and produce clear and compelling content. Creative presentation and document design skills would also be welcome.

In return they offer a competitive salary and flexible working arrangements, with the main focus being on quality of the work.

Key responsibilities and accountabilities:

• Writing and editing of tender submissions, marketing materials, presentations and other collateral, developing compliant and compelling proposal content that aligns with brand and values
• To identify win themes and bidding strategies through client research, document reviews, and liaison with operational teams
• Coordinating input and liaising with contributors to ensure timely submissions
• Proofreading of documents and ensuring consistent messaging, completeness and compliance
• Contributing to and maintaining a content library – generating new content where appropriate and regularly refreshing existing material to ensure currency
• Maintaining effective document management and version control for bid and bid related documentation
• Completing work to a high standard and quality
• Working with the Head of Business Development & Communications to review feedback and drive continuous improvement of bid submissions and other collateral
• Developing & maintaining internal relationships with key operational staff and management to improve the flow of “good news” stories and technical content

Experience and skills required

• Excellent written English, with the ability to write clear, concise and compelling text
• Excellent analytical skills with the ability to understand and interpret ITT questions and structure a logical response
• Exceptional attention to detail and proof reading skills
• Sound understanding of bid and proposal best practice, ideally with APMP accreditation or training
• Demonstrated public sector tendering experience, with a record of success in delivering winning bids
• Highly competent in using MS Office and graphics software
• Ability to build professional and amenable relationships with colleagues from diverse business disciplines at all levels
• Ability to work effectively both independently & as a team member
• Flexible and organised - ability to work under pressure, plan workload, and work within flexible hours to meet strict deadlines
• Knowledge of the debt recovery, local taxation or parking sectors would be useful but not essential

Our client, an executive search and talent management organisation, have an exciting opportunity for a Bid Coordinator to join their bid team.

This role will suit an ambitious self-starter who is comfortable working independently or as a part of a close-knit team. You must have 1-2 years of bid experience and desire to learn and grow within a role.

The internal Bid Team is their  resource for strategic advice with pitch, tender and bid processes. The team’s main objective is to strengthen the firm’s ability to win work across public and commercial sectors and across all vertical markets. This is a great opportunity to work with a wide variety of teams and sectors in a fast paced executive search environment. The role will allow you to make a real contribution to sustained win rates while developing your bid coordinating skills.

The bid coordinator will assist the bid director and bid manager in delivering tenders, supporting business growth with bid identification, production and delivery. The role is to evaluate, coordinate and create professional responses. You will ensure all bids and tenders are delivered with maximum effect, the highest quality and in a timely, customer centric manner.

 Requirements:

•             Have prior experience within bid support/coordination

•             Have strong general administration and project management skills

•             Be well organised and methodical with an excellent attention to detail

•             Have the ability to work effectively with all levels, particularly senior stakeholders

•             Add value to the team through initiative and collaboration

•             Have exceptional communication skills (including verbal, written/report writing and editing skills)

The business operates in a non-hierarchical manner in order to promote a culture that is empowering to work in.  They are professional, organised and focused but never without a sense of humour.  The ideal person will emulate these values and behaviours and in return will find an inspiring work environment where you will have the ability fulfil your appetite for development and professional growth. 

Our client, a leading law firm, are seeking to appoint a highly professional and experienced Bid Manager to join their growing and ambitious Business Development and Marketing department. This role can be based in either in their Exeter or Bristol offices.

As a Bid Manager, you will take responsibility for the management of firm-wide bids across six locations, and all practice areas. This will range from public sector framework appointments to large scale corporate panels, working to tight deadlines as well as longer term submissions which may occur over weeks. This is a direct management role, supervising a team of three reports. The team supports the bid process and undertakes lower value bid work, and administrative tasks relating to the process. In this key strategic role, you will be expected to work directly with the CEO and management board on a regular basis, and Heads of Department whenever needed. Travel between offices will be essential as required, in order to develop strong working relationships with partners and meet business needs. If based in Bristol, you will be expected to spend at least two days per week in the Exeter office, where your Bids team is based.

Key aspects of the role include:

• Oversee the delivery of bids identifying win themes and unique selling points
• Work directly with the Partners to provide strategic focus
• Manage, develop and continuously improve the firm's bid strategy
• Maintain relationships with Subject Matter Experts across the firm
• Ensure regular and transparent reporting including monthly Board reports
• Provide advice, coaching, and best practice training across all levels of fee earners

About you:

With a strong track record in successful bid management, ideally in a legal, professional services or Partnership context, you have demonstrated your ability to use your negotiation and influencing skills to achieve great results. You are a self-starter with the proven ability to develop and maintain effective working relationships whilst adapting to differing working styles with a range of internal stakeholders.

You will work flexibly to ensure that a challenging workload is effectively managed, and deadlines are met. You have gained experience of managing a team, and understand how to develop and support your people in order for them to achieve their potential. You will have meticulous attention to detail, and high standards of written work, combined with the ability to work calmly under pressure. In your experience, you may have gained knowledge of Adobe In-Design, and we would also consider it advantageous to have a APMP Foundation Certification, or a strong understanding of bidding best practice.

About the client:

They proud of being a professional yet friendly, non-hierarchical firm, where they want people to enjoy working together to achieve great results.

As an ambitious and forward-thinking firm, you can expect to be provided with excellent training and development opportunities, to further your career in a stimulating and supportive environment.

In addition, their spacious modern offices on the outskirts of Exeter and Tower Wharf in Bristol are ideally located to support your business development activities. They are ambitious want to support you to realise your full potential, whilst enjoying a positive work-life balance in a great location.

Benefits:

• Pension
• Life Assurance
• Discretionary bonus scheme
• Private Health Insurance
• Private Medical Insurance
• 25 days annual leave, all bank holidays plus your birthday off and an extra day at Christmas. Your holiday entitlement increases with length of service.
• Holiday Purchase Scheme
• Enhanced Maternity & Paternity Pay
• Free Legal Services including wills and conveyancing
• Medicash: Health care cash plan for employees
• Free use of our gym in our Exeter office

Bid Perfect is growing and we need bid professionals from all levels and sectors to fulfil long and short term interim contracts.

The basic requirements are:

• Willing to travel and work away from home in the UK and overseas
• Or, able to work from a fully connected home office
• Qualitative experience and demonstrable record of success
• Work well as a part of a larger team; an exceptional collaborator
• Excellent IT skills

Advantageous extras for some roles:

• Up to date security clearance
• Previous success in relevant sector
• Knowledge of InDesign and other bid-related software
• APMP Accreditation
• Significant other bid training

We have roles occurring frequently in most vertical sectors but especially in defence, aviation, hard and soft FM, marine, construction, transport, civil infrastructure, utilities, security, IT, and nuclear.

If you would like to be considered for opportunities, please send your cv and a covering letter telling us a bit about you to recruitment@bidperfect.co.uk.

All daily rates of pay are negotiable and commensurate with the roles we are offering.

Construction sector

We are seeking candidates with good project management, time management and strong organisational skills, who can lead a team and maintain excellent quality control over the standard of work produced for bid responses. Therefore, applicants must know what ‘good’ and ‘best bid practice’ looks like and ensure bid responses are robust, succinct and winning responses incorporating win themes and differentiators, answering the question, evidencing claims and highlighting positive proven outcomes.

You must be able to determine a well-constructed compelling and grammatically correct response from a mediocre piece of narrative that will miss the opportunities to sell the services.

Candidates will need confident communication and motivational skills, be able to devise and implement a bid plan, oversee and review written responses and keep the bid on track to time lines.

You will be willing to visit sites, attend meetings with clients, consultants and supply chain and have a strong determination to do what it takes to achieve the best submission possible.

Remit of the role

To manage the process of capability for, feasibility studies, pre-qualifications and tenders.

To identify and complete tender deliverables and establish a strategy to complete submissions as smoothly as possible, establishing clear lines of communication with key stakeholders and setting expectations regarding information needed for the bid and deadlines.

When a presentation is required you will assist in the production of interview media and coach the delivery teams to ensure the right messages are emphasised during the presentation.

Once the outcome of tenders has been announced, it is essential that the Bid Manager obtain feedback and run a ‘lessons learned’ session for the bid team to enable continuous improvement in the quality of bids and presentations.

Candidates must have previous experience working within construction/built environment and/or engineering to be able to show comprehension with communicating with operational staff and support them in delivering their sections of the tender.

Person Specification

You will be a team player in the true sense, an easy and confident communicator at all levels, able to establish knowledge and authority and roll up your sleeves to work with the team as required.  Sometimes bids come in thick and fast and there are periods of pressure, a calm and well organised approach is essential with a resilient personality and strong leadership skills.

The rewards

Competitive salary and benefits

Overview

The Bid Writer is responsible for the successful completion of tenders in accordance with agreed company processes and best practice methodologies. The Bid Writer plays a leading role in ensuring the effective co-ordination and timely completion of tenders.

Responsibilities

• Carrying out research for the kick off and solution meetings
• Leading the call / meeting to ensure relevant information is captured
• Ensuring win themes are developed that meet the client’s objectives
• Storyboard and outlining with the team
• Proactively develop and manage a network of subject matter experts
• Communicating the key messages to key stakeholders in a timely manner
• Communicate and influence at a senior level
• Ensure consistent branding for all company specific documents
• Ensuring the production of Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations in accordance with agreed deadlines
• Fully owning and taking responsibility for tender projects
• Working with the Bid Designer to produce a high quality and timely bid response document
• Strong written English language skills are necessary for this role
• Excellent attention to detail and meticulous proof reading skills are required
• Identify and re-work existing pre-written content where relevant
• Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, commercial, legal and delivery
• Writing Case Studies
• Proactively gaining testimonials where examples of good work is highlighted
• Proactively identifying areas of tender improvement
• Present all new proposal content to the Bid Coordinator for updating the tender library
• Maintain Association of Proposal Management Professionals (APMP) knowledge and best practice

Experience/Qualifications

Required skills

• A university degree with a 2:1 minimum grade or equivalent would be preferred, supported by an APMP accreditation.  Grade C and above in GCSE Mathematics and English is preferable.
• Proven skills in producing and editing proposal content within a complex business environment. The bid writer will be experienced in leading storyboarding sessions, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a work management system and Bid Library is beneficial.
• Must be a self-starter, highly organised, and able to work well with colleagues at all levels in the organisation. Needs good knowledge of Microsoft Office and Windows-based computer applications.  Strong time management/prioritization skills as well as Tender Management are essential for this role. 
• Professional services experience is beneficial.  Pension experience is a real benefit.

We are looking for candidates with good project  management , time management and strong organisational  skills, who can lead a team and maintain good quality control over the standard of work produced for bid responses. Therefore applicants must know what ‘good’ and ‘best bid practice’ looks like and ensure bid responses are robust, succinct and winning responses incorporating win themes and differentiators, answering the question, evidencing claims and showcasing  positive proven outcomes.

You must be able to  determine a well constructed, well edited and grammatically correct response from a mediocre piece of narrative that misses opportunities to sell the services.

Candidates will need confident communication and motivational skills, be able to devise and implement a bid plan, oversee and review  written responses and keep the bid on track to time lines.

You will be willing to visit sites, attend meetings with clients, consultants and supply chain and have a strong determination to do what it takes to achieve the best submission possible.

Remit of the role

To manage the process of capability for, feasibility studies, pre-qualifications and tenders.

To  identify and complete tender deliverables and establish a strategy to complete submissions as smoothly as possible,  establishing clear lines of communication with key stakeholders and setting expectations regarding information needed for the bid and deadlines.

When a presentation is required you will assist in the production of interview media and coach the delivery teams to ensure the right messages are emphasised during the presentation.Once the outcome of tenders has been announced, it is essential that the Bid Manager  obtain feedback and run a ‘lessons learned’ session for the bid team to enable continuous improvement in the quality of  bids and presentations.

Candidates must have previous experience working within construction/built environment and/or engineering in order to be able to show comprehension with communicating with operational staff and support them in delivering their sections of the tender.

Person Specification

You will be a team player in the true sense, an easy and confident communicator at all levels, able to establish knowledge and authority and roll up your sleeves to work with the team as required.  Some times bids come in thick and fast and there are periods of pressure, a calm and well organised approach is essential with a resilient personality and strong leadership skills.

The rewards

Competitive salary and benefits package

Reporting to:               SALES DIRECTOR

Our client, a soft FM company, are searching for a talented Bid Writer / Coordinator to join their growing team. The ideal candidate will be a confident self-starter and a first class written and verbal communicator who is able to interact at all levels.

This is an exciting opportunity for you to join a friendly and close knit team, with excellent room for career progression as the company grows.

SKILLS REQUIREMENTS

Essential

• Results orientated with a positive ‘can do’ manner
• Able to self-motivate and work on own initiative
• Methodical planner
• Team player
• Confident Bid Writer with a keen eye for detail
• Excellent communicator –  both written and spoken
• A real understanding of bidding and the need for consistency with branding and marketing materials.
• Highly proficient in Excel, Word, and PowerPoint

Desirable

Project management and office management experience. The ability to confidently format documents in PowerPoint and Word. Ideally have experience within the FM Industry (specifically Cleaning).

Key Accountabilities

• Managing PQQs & ITTs
• Research latest cleaning technology for pre-qualifications and tenders
• Continuously seeking to improve bid quality, provide innovative and build an bid library of excellence.
• Correspondence with sub-contractors and the retrieval of quotes for tenders
• Implementing a bid plan and maintaining timelines
• Arranging site visits with clients
• Organising meeting with BDMs to review potential tender opportunities
• Ensuring all tenders go through the authorisation channels
• Providing innovation and development to Sales and Marketing materials
• Sales report co-ordination and compilation for Sales Director & CEO.
• Monitor and compile monthly reports on telesales team.

Our client, the UK's leading provider of debt management services to the public and private sector, is looking for a talented Bid Writer to join their team. The Bid Team are responsible for securing new business and contract extensions with existing clients through the formal Invitation to Tender process.

As Bid Writer, you will be responsible for preparing formal bid documentation for submission to Local Authorities. You will be required to produce highly visual and well written documentation to 100% accuracy. You will be highly proficient in the use of Word, Excel and PowerPoint and be able to design and produce high quality visuals using ideas from bid meetings, and conversations with operational experts within the business.

You will also be required to carry out other administrative duties required by the Sales and Marketing Team as and when required, this could include (but is not limited to) designing marketing literature, proof reading,  filing, printing, and appointment setting.

Flexibility, organisation, and the ability to remain calm when under pressure are the main attributes required for this role.

Essential Requirements

• Ability to work to tight deadlines
• Ability to produce work with 100% accuracy
• Ability to multi-task and problem solve
• Experience within the tender / bid process
• Experienced in  producing high quality written and graphical sales documentation
• Advanced experience of using Microsoft Word, PowerPoint and Excel
• Motivated and enthusiastic attitude together with professional appearance and manner
• Ability to respond to urgent needs with composure and efficiency
• Self motivated with the ability to manage own workload

Desirable Requirements

• Experience within the debt collection or enforcement industry
• Experience working with local authorities
• Experience using Photoshop or other graphics packages

Bid Coordinator/ Proposal Coordinator required for a major FM bid based in a bid room situated near to the Clyde, Scotland for a six month contract.

To coordinate the production of a complex, technical bid, applicants must have significant experience in the administration of major bids: coordination of the  bid plan, document control and overseeing the bid process.  Skilled in templating, sourcing documents, coordinating the bid production with the bid team, proofreading, editing content when required. Updating the bid library. Monitoring deadlines, arranging bid meetings: kick-off, and review stage meetings.

This is paid on a day rate basis with all additional costs paid for travel to/from site and accommodation (if required).

Required for end September/ October 2019.

Through to end March 2020.

Our client, a leading FM organisation, has an exciting opportunity for a skilled Bid Writer to join their prestigious team in Dublin.

This role would suit someone with first class communication skills looking to take the next step in their career.

Responsibilities

The writer will support the bid process either through working on large projects within the bid team with the Sales and Retention lead or completing PQQs and small proposals on their own.  They will ensure that the bid answers are fully compliant with stated requirements and are written in a style and format to ensure:

• Compelling responses are created in response to specific questions asked
• Clarity of win themes
• Professionally structured answers to maximise ease of reading
• Quantifiable evidence that can be referenced to support our proposed solution
• Consistency across multiple answers, in terms of language and message
• Responses are tailored to the audience
• Responses are accurate and compliant
• Best practice writing techniques are deployed
• Development of content for the knowledge library
• Liaison with SMEs to develop key case studies and new content
• Review and edit written responses provided by SMEs grammar and accuracy of content and spelling
• Write from scratch case studies and responses to sections as required by the Sales/Retention lead and Bid Manager
• Own designated questions and sections within the content library and ensure that they are accurate, factual, compelling and are benefit led
• Record the breakdown of the content in the master database to enable easy searching and cross referencing
• Proofread bid responses
• Prepare CVs that are high impact, relevant and adhere to a standard design
• Provide relevant supporting information to the library for use by the Bid Manager
• Create infographics that can support the bid content

Requirements

• Previous writing/bid experience
• Knowledge of proposal issues and use of tender management tools and techniques.
• Appropriate experience in tender writing, preferably involving multi-service scenarios
• Ability to manage multiple complex answer work streams and to think clearly under pressure
• Excellent facilitation and coaching skills
• Ability to travel to attend client site or internal team or bid meetings across the UK and Ireland
• Advanced level English / English Literature
• Advanced Word
• Basic Excel

Role

As a growing and ambitious business, they are seeking additional resources and skills within their Marketing team. Within our Corporate Division, they are looking for a Bid Writer to support the pursuit of new business and support client renewal activity through formal tender opportunities (RFI, PQQ, RFP, RFQ, ITT).

The Bid Writer will have proven skills in producing and editing proposal content within a business-to-business environment. The Bid Writer will be experienced in writing and managing the bid response, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a knowledgebase system is beneficial.

Responsibilities include the implementation of all necessary bid procedures, governance and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

In return our client is offering a competitive salary with a bonus and various benefits including an onsite gym and bistro, childcare vouchers, life insurance, pension and training and development opportunities.

Responsibilities

• Lead sessions with bid team (made up of sales and operational personnel) members to create and manage the bid structure, content and final response
• Proactively develop and manage a network of subject matter experts Identify and re-work existing pre-written content where relevant
• Deliver completed written responses against agreed deadlines, escalating issues as required
• Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, legal and operational
• Present all new bid content to the knowledgebase manager for potential re-use Update internal CRM systems

Person Specification

• Educated to GCSE level or equivalent, including English and Maths at least grade C or equivalent
• Educated to a degree level or equivalent (Desirable)
• Qualifications relevant to the position (Desirable)
• Minimum 3 years bid/proposal/tender writing experience
• Experience in working on service-based bids, preferably within utilities/energy sector
• Communicate and influence at a senior level
• Strong time management / prioritisation skills
• Excellent attention to detail
• Excellent standard of spoken and written English
• Strategic thinker who can understand complex issues and come up with solutions

If you are committed to writing high scoring and high quality proposals for  every tender and have demonstrable experience within a similar role, then we really want to hear from you!

On a day to day basis, you will take control of bid structure, content and responses to questions ensuring they are submitted in compliance with an established tender process and meeting deadlines. You will need excellent communication skills as you will be liaising with all bid stakeholders to collate required information and translate that into a cohesive response, as well as attending tender and proposal briefings and review  meetings.

To be successful in this role is essential that you are able to work to tight deadlines in an accurate and effective manner.

Strong writing and design skills are essential as you will be expected to create persuasive bid and proposal documents in terms of format, writing style and content, with support from a graphic designer and content writer.

Head of Bids

A compelling opportunity to join one of the UK’s leading independent Third-Party Intermediaries (TPI) working with commercial, industrial and public sector energy consumers. Their mission is to optimise the value of every pound spent on utilities by their clients.

Role

As a growing and ambitious business, they are seeking additional resources and skills within their Marketing team. They are looking for a Head of Bids to lead a team of three bid writers in the pursuit of new business and support client renewal activity through the completion of formal tender opportunities (RFI, PQQ, RFP, RFQ, ITT); sales proposals and client contracts.

The Head of Bids will have proven skills in bid management, pricing and contracting. The Head of Bids will be experienced in managing the creation, review and submission of bids, proposals and customer agreements, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a CRM system is essential.

Responsibilities include the implementation of all necessary bid procedures, governance and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

In return our client is offering a competitive salary with a bonus and various benefits including an onsite gym and bistro, childcare vouchers, life insurance, pension and training and development opportunities.

Responsibilities

• Lead sessions with the bid team (made up of sales and operational personnel) members to create and manage the bid structure, content and final response
• Proactively develop and manage a network of subject matter experts
• Generate costing models and develop pricing submissions
• Co-ordinate the delivery of completed written responses against agreed deadlines, escalating issues as required
• Review responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, legal and operational
• Present all new bid content to the knowledgebase manager for potential re-use Update internal CRM systems

Person Specification

• Educated to GCSE level or equivalent, including English and Maths at least grade C or equivalent Educated to a degree level or equivalent (Desirable)
• Qualifications relevant to the position (Desirable)
• Minimum 5 years bid management experience
• Line management experience is essential
• Experience in working on service-based bids, ideally within utilities/energy sector
• Communicate and influence at a senior level
• Strong time management / prioritisation skills
• Excellent attention to detail.
• Excellent standard of spoken and written English
• Strategic thinker who can understand complex issues and come up with solutions

We are searching for a highly motivated experienced Bid Writer/Proposal Manager, who will manage the bid writing process for our client across bidding into the housing construction sector.  They will be responsible for putting in place a bid plan, gathering required information, creating persuasive, professional tender documents, and carrying out reviews following submission.

KEY/SPECIFIC RESPONSIBILITIES

• Develop a good understanding of customer needs and expectations and ensure all tender submissions meet these needs
• Create process for delivering high-quality tender submissions and drive compliance with the process
• Review all tender and pre-qualification questions and deliver a strategy and objectives that will achieve winning submissions
• Manage the production of high-quality submissions to deadlines by working with other functions to gather the required information and assets
• Ensure submissions create real impact for the customer through strong branding, compelling content and professional presentation
• Follow up on submitted tenders with colleagues and customers to understand the reasons for the outcome and help improve future bids
• Carry out the fulfilment of terms and conditions requirements following successful tenders, seeing the process through to completion
• De-brief key stakeholders on the outcomes of tenders and make recommendations for improvements
• Provide local level tender submissions for the Global Project & Specifications team based in the U.S. and London

RELATIONSHIPS AND CONTACTS

• Responsible to the Marketing Manager
• Close working relationship with Business Development Coordinators
• Marketing Managers - Consumer, Brand Visualisation
• National Sales Managers and Specification Managers.

Our client is offering an opportunity to set up and make your own bid management department and build a bid library with input from marketing and sales where this role sits.

A tracking system to organise new opportunities to bid for contracts when they arise in the market place also needs to be developed with input from Sales.

There is flexibility around hours (core hours worked in-situ most days) with the ability to work from home when appropriate, given that a bid writing role will require flexibility around normal office hours anyway.

Salary and benefits to be determined, depending on the background and experience level of applicants.

Role Purpose / Overview:

Project manage the whole bid process from launch to handover to the delivery team

Key Responsibilities:

• Compliance and achievement of Group, Division, LCO, project, procedures, personal targets and initiatives.
• Lead the bid team / process in all aspects of the submission.     
• Produce high quality qualitative bid submissions on time within budget.   
• Effectively coordinate and lead bid team contributors input.        
• Provide and implement creative ideas and initiatives into bids.    
• Assess technical and complex bid requirements, control and shape the bid proposals.           
• Liaise with the client team to effectively portray our service offering.       
• Provide de-risked, profitable, compliant and affordable bids in line with strategic objectives.
• Manage the production of accurate, well presented bid documentation for tenders.           
• Create and lead client presentations.    

Skills, Experience & Qualifications (Pre-requisite to recruitment)

Technical or Operational

Proven experience of:

• Leading the bid process.
• Complex technical schemes.

Information

Proven Experience of:

• Reviewing and assessing bid enquiries.
• Creating and writing effective bid submissions.
• Using Microsoft suite of Office
• programmes; inc. Excel, Word, Outlook and Project.

Resources

Proven experience of:

• Leading the bid team.
• Dealing with diverse technical input.

People

• Proven experience of:
• Inspiring bid contributors.
• Leadership in client team meetings.

Qualifications and Memberships

Academic

Essential

• Superb demonstrable standard of written and spoken English.
• Excellent standard of resource planning.
• Relevant degree or equivalent qualification.       

Professional

Essential

• Full membership of relevant professional body.

Desirable

• Full membership of secondary technical professional body.

Personal Qualities recommended for this role

Self Awareness

You will be able to:

• recognise your own strengths and limitations, play to your strengths and use strategies to minimise the impact of your limitations,
• reflect regularly on your own experiences and performance, and constantly seek to improve,
• model behaviour that shows respect, helpfulness and co-operation,
• consider the impact of your own actions on others,
• respond positively and with resilience to setbacks,
• understand people’s needs and motivations and adapt your personal style accordingly.

Relationship Focused

You will be able to:

• recognise when there are conflicts, acknowledge the feelings and views of all parties, and redirect people’s energy towards a common goal,
• make best use of available resources and seek new sources of support when necessary,
• state your own position and views clearly and confidently in conflict situations,
• share, and encourage others to share, information and knowledge,
• recognise the importance of relationships and build these across the organisation,
• understand and address stakeholders' needs,
• identify your customers’ needs and expectations and strive to deliver them.

Delivering Objectives

You will be able to:

• prioritise and plan to deliver agreed objectives,
• present plans clearly, concisely, accurately and in ways that ensure understanding,
• constructively challenge the status quo and seek better alternatives,
• recognise changes in circumstances promptly and adjust plans and activities accordingly,
• take personal responsibility for making things happen,
• find practical ways to overcome barriers,
• manage multiple demands without losing focus or energy.

Managing Others

You will be able to:

• set demanding but achievable objectives for yourself and others,
• balance multiple priorities and build consensus on the way forward,
• make and implement difficult and / or unpopular decisions,
• encourage and support an empowered decision-making culture,
• show integrity, fairness and consistency in decision-making,
• encourage and support others to make the best use of their abilities,
• clearly agree what is expected of others and hold them to account,
• monitor the quality of work and take appropriate corrective action where necessary.

We have a client with an immediate need for professional interim bid writers to support bid teams working in the highways, rail and FM sectors. The positions are in a range of UK city locations and you should ideally be based in either Birmingham, Swindon, Oxford or Manchester.

The roles are intended for writers who can commit for a period of three months commencing between now and the end of January. i.e. until the end of April.

If you would like to be considered for these roles, please send us your CV with an indication of the day rate you will expect. We will get right back to you.

Thanks – The Bid Perfect Team.

Our client, a leading healthcare staffing provider, is looking for a Bid Writer to join their team.

Under the direction of the Bid Team Manager, the Bid Writer will be responsible for completion and management of responses to bids, proposals and tenders in close collaboration with bid team colleagues. The role will be primarily focused on preparing and producing responses across the health, social care and other developing niche markets served by the organisation to include bid responses as well as preparation of presentations, information request responses and supporting the needs of the business.

Responsibilities / Duties

• Understanding of the bid process and management of the same end-to-end
• Able to coordinate bid completion to produce distinctive, winning bids, utilising project management techniques and tools
• Writing of bid content
• Liaise with clients and colleagues to gain detailed information for bid completion and submission
• Prioritise and produce plans for the efficient and successful compilation of bid documents to strict deadlines
• Producing and editing bid response documents, ensuring each document contains required information required to create a successful, winning bid
• Evaluate each bid question fully in order to completely understand response requirements
• Able to create convincing storyboards for question responses
• Write and produce draft documents and bid responses
• To work towards improving and enhancing the standard and effectiveness of written responses
• Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
• Review financial information (pricing) to ensure appropriate commercial offering, and approval
• Perform reviews of written bid responses to improve clarity, accuracy and readability
• Develop and maintain communication channels across the business, at all levels
• Knowledge library management: develop and maintain a library of written responses to support production of bids and proposals, in conjunction with colleagues
• Identify contract documents as part of bid processes and coordinate commercial contract review process
• Provide assistance across the business in relation to contract and bid related queries received by telephone, email or face-to-face
• Maintain high levels of organisation, accuracy and house-keeping of paperwork and documents
• Be responsible for quality of work and conduct activities in accordance with the company and team quality procedures
• Provide assistance and advice to team members as required
• Contribute to the overall success of the bid process, including working to team and personal objectives
• Ensure all records and files are maintained to company standards

PERSON SPECIFICATION

• Qualifications / Experience
• Relevant experience and willingness to learn are considered to be equally important
• Minimum of 2 years’ experience in a bid role desired
• Relevant experience of writing, editing and producing written pieces of work
• At least one years’ experience in bid production within the health/ social care and/or recruitment industry desired
• Experience of reviewing and responding to both Public and Private sector bid/ tender requests
• APMP an advantage
• Mobility will be required for occasional work at other UK offices and client sites.

Our client, a leading healthcare staffing provider, is seeking a Bid Coordinator to join their team. The Senior Bid Coordinator role will be responsible for the timely completion of detailed responses to bids, proposals and tenders in close collaboration with bid team colleagues.

Primarily focused on preparing and producing distinctive winning responses across the health, social care and other developing niche markets served by the organisation, the Senior Bid Coordinator will provide seamless support as the business requires, and provide support to bid coordination colleagues.

Responsibilities / Duties

• Understand the bid process in order to identify and qualify bid opportunities
• Work in conjunction with the Business Development Coordinator to understand the pipeline of opportunities, and identify areas for proactive development relevant to areas of responsibility
• Coordinate bid completion to produce distinctive, winning bids
• Liaise with clients and colleagues to gain further information for bid completion and submission
• Prioritise and produce plans for the efficient and successful compilation of bid documents to strict deadlines
• Manage/ coordinate bid responses using robust project management techniques
• Producing and editing bid response documents, ensuring each document contains required information required to create a successful, winning bid
• Evaluate each bid question fully in order to completely understand response requirements
• Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response
• Write and produce draft documents and bid responses in accordance with company standards
• Confirm delivery and successful lodging of bid submissions
• To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Team
• Proofing and editing colleague’s bid response documents, ensuring each document contains required information required to create a successful, winning bid
• Perform editorial reviews of written bid responses – proof-read and edit bid responses as needed to improve clarity, accuracy and readability
• Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
• Review financial information (pricing) to ensure appropriate commercial offering, and approval
• Develop and maintain communication channels across the business, at all levels, in order to successfully achieve the above
• Develop and maintain a library of written responses to support production of bids and proposals (Bid Library), in conjunction with the Bid Team
• Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice
• Review contract documents to identify areas of further investigation
• Initiate and coordinate full commercial review of contract related documents as required
• Undertake negotiation on contract clauses as required, under direction of the Bid Team Manager
• Write and re-draft contract clauses as required based on internal or external feedback
• Ensure contract documents are promptly finalised, signed and returned as part of tender award
• Provide assistance across the business in relation to contract and bid related queries received by telephone, email or face-to-face
• Maintain high levels of organisation, accuracy and house-keeping of paperwork and documents
• Be responsible for quality of work and conduct activities in accordance with the company and team quality procedures
• Provide assistance and advice to team members as required
• Contribute to the overall success of the bid process, including working to team and personal objectives
•  

PERSON SPECIFICATION

QUALIFICATIONS / EXPERIENCE

• Relevant experience within a bid role                                                           
• Minimum of 4 years’ experience in a bid role                                              
• Experience of writing, editing and producing written pieces of work                      
• Experience of reviewing and responding to both Public and Private sector bid/ tender requests  

If you are committed to writing high scoring and high quality proposals for  every tender and have demonstrable experience within a similar role, then we really want to hear from you!

Our client, a leading healthcare staffing provider, is looking for a Bid Manager to join their team. The Bid Manager role will be responsible for the timely completion of detailed responses to bids, proposals, tenders and other response documents.

The role requires a keen attention to detail, an ability to take an analytical view on complex projects whilst applying good industry practice to work. The successful candidate will also be expected to be an expert in bid writing, and able to convey complex messages effectively to target audiences. They will also be required to liaise and coordinate input from all levels within the business, up to senior management and board level.

Role Responsibilities

• Understand the bid process to identify and qualify bid opportunities
• Analyse win themes to objectively review bid responses throughout preparation,
• Objectively review bid responses to ensure greatest chances of successful outcomes
• Work intricately with business colleagues to fully understand opportunities, and relay/ oversee bid coordinator colleagues to support bid completion and submission
• Apply best practice principles (e.g. APMP), and provide guidance and advice to bid and business colleagues
• Apply expertise in bid writing to convey messages clearly, effectively and successfully
• Ensure processes are followed always, and ensure compliance to agreed standards
• Coordinate bid completion to produce distinctive, winning bids, managing the end-to-end bid process/life cycle
• Prioritise and produce plans for the efficient and successful submission of bid documents to strict deadlines
• Producing (writing) and editing bid response documents, ensuring each bid is positioned correctly, and with clear win themes and messages to maximise success rates
• Evaluate each bid question fully to completely understand response requirements and formulate responses accordingly
• Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response
• Coordinate and manage responses from multiple authors and sources to create seamless, consistent and high quality responses
• To deliver improved and enhanced standards of written responses in conjunction with the Bid Team
• Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
• Review financial information (pricing) to ensure appropriate commercial offering, and approval
• Develop and maintain communication channels across the business, at all levels, to successfully achieve the above
• Develop and maintain a library of written responses and information to support production of bids and proposals (Bid Library), in conjunction with the Bid Team
• Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice
• Review contract documents to identify areas of further investigation and inclusion within bid projects
• Initiate and coordinate full commercial review of contract related documents as required
• Undertake negotiation on contract clauses as required
• Manage virtual bid project teams effectively
• Help across the business in relation to contract and bid related queries received by telephone, email or face-to-face
• Be responsible for quality of work and conduct activities in accordance with quality procedures
• Maintain separation of allocated business area to ensure clear proof of adherence to anti-collusive policies, and maintain records for audit purposes
• Maintain responsibility for allocated business areas as directed by the Bid Team Manager and/or Group Commercial Director, taking responsibility for overseeing all bid and commercial functions in respect of the allocated business unit/ area

Person Specification

• Relevant experience within a bid role                                                                                
• Minimum of 5 years’ experience in a bid role                                                                  
• Experience of writing, editing and producing written pieces of work                                       

Essential

• At least 2 years’ experience in bid writing                                                                         
• At least 2 years’ experience in bid production within the health/ social care and/or recruitment industry
• Experience of reviewing and responding to both Public and Private sector bid/ tender requests                                                                                                        
• APMP accreditation (at least Foundation level)                                                               

Skills / Training

• Highest standards of written English comprehension and grammar
• Excellent written communication and presentation abilities
• Meticulous attention to detail
• Competent in reviewing and interpreting complex documents
• Strong ability to listen and translate key messages into a compelling written response
• Proficient in the use of MS Office tools, including Word, Excel, PowerPoint, Outlook, Internet Explorer
• Ability to plan, prioritise and manage own workload, and workloads of others
• A dedicated, driven approach to winning business through accurate bids
• Demonstrable ability to work within a diverse, cross-functional company

If you are committed to writing high scoring and high quality proposals for  every tender and have demonstrable experience within a similar role, then we really want to hear from you!

An exciting opportunity has arisen for a talented Bid Writer to join our client, an architectural firm, in the City of London. The purpose of the role is to improve the quality of the Bid Team’s written output to support the work-winning process.

The role would suit someone with experience looking for the next step in their career, wanting to work in an exciting and creative environment.

Key responsibilities:

• Working closely with the Bid Manager and Directors to lead on copy writing for the practice’s varying sector and regional bid submissions (from £100k to multi-billion £ projects).
• Bid writing – creating new responses, developing existing and continuously refining written content as a whole, in a clear and concise manner, whilst incorporating win themes throughout.
• Utilising the problem/solution/benefit model to respond to technical questions.
• Supporting with client and win theme investigation.
• Working towards bid programmes and strategies.
• Integrating core values and tone of voice into written output.
• Co-ordination of input from internal business experts and refining and proofreading to ensure consistency throughout the bid as a whole.
• Developing a comprehensive understanding of the client’s history, projects and service offering.
• Utilising document templates to create submission documents which comply with practice brand guidelines.
• Production of presentations which echo win themes of the bid.
• Identification of bid opportunities (OJEU).
•  Updating online portals.
• Inputting into the library of generic information.
• Updating practice directories and associations, when required.
• Assist in the wider marketing team activities, as required e.g. copy writing for marketing collateral, brochures, website, presentations, etc.

Core Competencies:

• Excellent written and verbal communication skills.
• Working in a fast-paced environment to strict deadlines.
• Understanding how to effectively dissect and analyse client and bid requirements and develop response plans for technical questions.
• Excellent organisational skills with an avid attention to detail.
• Strong interpersonal skills with a confidence to co-ordinate with staff from varying levels of the business.
•  Ability to use initiative and work unsupervised.
• Graphical eye.
• Keen interest in the architectural sector/built environment.

Qualifications/Experience Required:

• +3 years bid writing experience in a high performing bid team.
•  Good working knowledge and understanding of procurement processes.
•  Construction sector experience.
• Degree level educated.

Software applications:

• Proficient in Microsoft Office
• Working knowledge of Adobe Creative Suite (InDesign, Photoshop and Illustrator), preferred but not essential.

They are seeking an experienced Bid Manager to join their team who can play a strategic and proactive role and has experience of the bidding and business development environment as well as experience in the contract catering sector.

This person will be directly responsible for effective bid management, solution development, bespoke bid writing and control of the bidding processes. The successful candidate lead and manage all aspects of bids, from being the main point of contact, collating all relevant data, writing a competitive bid response, working with our graphic design and print partners, until the proposal reaches the client.

Responsibilities

• Ensure all proposal and tender opportunities are tracked from opportunity, to delivery, through to post review feedback.
• Carry out research for kick off meetings.
• Ensure relevant information is captured from all stakeholders to facilitate the completion of the tender.
• Write and produce Sales Documents, Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations in accordance with agreed deadlines.
• Effectively communicating timetables and key messages throughout the tender process to all key stakeholders.
• Participate in key review meetings / final document review / content sign off and document production meetings.
• Genuine opportunity to be imaginative and creative to really make our bids stand out from the crowd.
• Work closely with the operators to know what can be promised and can be delivered.
• Work with our third party graphic designer and print agency to control and produce a high-quality bid response document.
• Liaise with sales / marketing / ops teams to produce up-to-date case studies to use within all proposals.
• Identify and re-work existing pre-written Bid Library content where relevant keeping it relevant and up-to-date.
• Re-write / edit proposal responses from a variety of key stakeholders, including contributions from sales, marketing, ops, finance & legal teams.
• Ensure governance is followed and all relevant approvals are obtained.
• Ensuring compliance with tender return instructions and ensuring a complete return

Skills + Experience

• A minimum of three years’ bid experience in a similar role.
• Able to write, produce and edit bid content within a complex business environment.
• Excellent writing skills (essential).
• Excellent project management skills.
• Strong interpersonal and communication skills to liaise with clients and stakeholders.
• Experience of identifying, reviewing and evaluating each new business opportunity.
• Up to date with food trends in London
• Passionate about great food and service
• Able to translate all of the above into the written word and ultimately an engaging and winning tender submission!
• Highly organised.
• Self-motivated and enthusiastic with a “can-do” personality.
• Exceptional attention to detail.
• Committed to delivering excellent standards at all times.
• Flexible and able to be responsive and react to change and prioritise accordingly.
• Willing to work flexible and additional hours as necessary to fulfil the demands of the role.
• You will ideally be a graduate with excellent financial, commercial and business development experience and will have worked in the contract catering market.
• Must be a self-starter, highly organised, and able to work well with colleagues at all levels in the organisation.

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues.

The ideal candidates will have the skills and experience to support partners in the development of business. This is an excellent opportunity for a highly skilled Bid Writer to join their team . You will be responsible for producing compliant, compelling, competitive and successful PQQ and tender submissions to deadline.

RESPONSIBILITIES

• Pre-bid activity including research.
• Bid process administration including EOI, clarifications, document assembly and submission
• Editorial and writing including storyboarding, draft responses, proofreading and review
• Maintaining libraries of standard content, case studies, presentations and other collateral material
• Liaising with subject matter experts and other stakeholders and ensuring content is accurate, relevant and on time

PERSONAL QUALITIES, EXPERIENCE AND SKILLS

• Minimum of 3 years’ experience in bid authoring
• Demonstrated ability to write technical and business copy
• High level English language skills with ability to write in concise, plain English
• Ability to design and create documents that have high visual impact
• An understanding of Public Sector procurement / OJEU processes and procedures / Framesworks
• Excellent at establishing 1:1 working relationships and credibility with all levels of staff
• Enthusiasm for working in an intensive, deadline-driven and high-profile role
• Good project management skills and mind set
• High level MS Office skills and overall IT literacy
• Excellent written and good verbal communication skills

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues.

The role of Resourcing and Bid Coordinator will support the proposal and bid management process from kick-off to submission and close down of bid. You will also support the process of resourcing consultants. The ideal candidate will be highly organised and an excellent written and verbal communicator. You should have excellent ICT skills, including excel.

RESPONSIBILITIES

• Implement the proposal management process and its inputs including CVs and Case Studies
• Develop a systemised process for resourcing projects and bids, ensuring clear and timely communication to senior leadership team and staff
• Lead capacity planning for all projects and proposals when looking at staff and associate availability
• Assist with the internal end-to-end commercial processes within the business
• Support the proposal and bid management process from kick-off to submission and close down of bid
• Assist with costing proposals 
• Ensure accurate timely submissions and capturing of crucial commercial information
• Assist with the recording of all contract documentation
• Issue associate contracts/schedules and approve associate invoices
• Manage, maintain and track resourcing for bid development and project work. This includes calculating utilisation and issuing reports to senior leadership team and Board
• Assist with securing access to commercial frameworks and assist on procurement processes. Seek, review and make Partners aware of business opportunities on open procurement and frameworks
• Assist with reporting of bid outcomes including criteria matching
• Help produce, develop and coordinate reports for the Business Development Committee
• Support business development opportunities with clients and partner organisations
• Develop a process for approving annual leave taking into consideration the business need and capacity planning
• Assist with writing proposals, proof-reading and ensure the agreed branding and formatting is applied and compliant with relevant submission guidance
• Effectively communicate resourcing decisions to staff following resourcing meetings
• Effectively communicate with a wide range of internal and external stakeholders including Senior Partners
• Maintain excellent relationships with associates and provide regular updates on availability to resourcing committee

COMPETENCY

• Strong organisation and communication skills
• Experience in business development role within procurement or contracting would be advantageous
• Numerate and strong ICT skills with an eye for detail working to a high level of accuracy
• Able to work under pressure to tight deadlines and changing priorities with senior members of the organisation
• Strong skills in writing (Word and PowerPoint), quantitative analysis (Excel) and problem solving
• Well organised, reliable, determined, driven and enthusiastic
• Good communication skills

Wide range of opportunities for bid professionals with security clearance.

We are keen to significantly expand our highly valued pool of security cleared bid writers and bid managers.  If you have achieved SC clearance and have some in depth defence/aviation/security bid writing and/or bid management expertise we will be pleased to hear from you. Please contact us on recruitment@bidperfect.co.uk

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues. 

The ideal candidates will have the skills and experience to support partners in the development of business. This is an excellent opportunity for a highly skilled Bid Writer to join their team . You will be responsible for producing compliant, compelling, competitive and successful PQQ and tender submissions to deadline.

RESPONSIBILITIES

• Pre-bid activity including research. 
• Bid process administration including EOI, clarifications, document assembly and submission
• Editorial and writing including storyboarding, draft responses, proofreading and review
• Maintaining libraries of standard content, case studies, presentations and other collateral material
• Liaising with subject matter experts and other stakeholders and ensuring content is accurate, relevant and on time

PERSONAL QUALITIES, EXPERIENCE AND SKILLS

• Minimum of 3 years’ experience in bid authoring
• Demonstrated ability to write technical and business copy 
• High level English language skills with ability to write in concise, plain English
• Ability to design and create documents that have high visual impact
• An understanding of Public Sector procurement / OJEU processes and procedures / Framesworks
• Excellent at establishing 1:1 working relationships and credibility with all levels of staff
• Enthusiasm for working in an intensive, deadline-driven and high-profile role
• Good project management skills and mind set
• High level MS Office skills and overall IT literacy
• Excellent written and good verbal communication skills

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues. 

The role of Client Development and Bid Manager is critical to ensuring effective business processes. The ideal candidates will have the skills and experience to support partners in the development of business; primarily focusing on proposals, business development discussions, submission and follow through to contracting. 

The client is looking for an ambitious, commercially minded, innovative thinker, a  self starting individual who will seize the opportunity to help shape the business. In return they are offering a competitive salary along with a generous bonus package and benefits alongside real opportunity for career development.

REQUIREMENTS AND EXPECTATIONS:

CLIENT DEVELOPMENT

• Own and continuously improve the internal end-to-end commercial processes within the business (from opportunity, proposal, contract, mobilisation to close down)
• Develop and maintain tools and reports including business forecasting to support weekly Partner meetings 
• Secure access to commercial frameworks and act as an expert on procurement processes
• Capture business development opportunities and actions 
• Seek, review and make Partners aware of business opportunities on open procurement and frameworks across various online portals 
• Act as first point of contact for new business enquires from clients

PROPOSAL AND BID MANAGEMENT

• Lead the proposal and bid management process from kick-off to submission
• Write proposals, proof-read and ensure the agreed branding and formatting is applied 
• Cost proposals by applying relevant rate card and ensure consistent application by Partners and Principals 
• Ensure accurate timely submissions and sense-check and ensure accuracy of crucial commercial information
• Implement, develop and improve the proposal management process and its inputs including CVs and Case Studies
• Train all staff on appropriate commercial processes at induction 

CONTRACT MANAGEMENT

• Establish and maintain excellent relationships with partner organisations and associates 
• Apply and improve the contract terms and conditions for clients and partner organisations to meet the needs of the business as it grows 
• Record all contract documentation 
• Support the mobilisation of contracts ensuring contract visibility and awareness to the team 
• Set invoice schedules for client work and work with the finance team to monitor and report profitability 
• Monitor contract delivery and approve invoices for associates and partner firms 
• Research, develop and implement project management tools to monitor profitability of contracts, capacity and utilisation to provide accurate reporting to Partners 

PERSON SPECIFICATION

• Well organised, reliable, determined, driven and enthusiastic
• People orientated and able to build strong relationships 
• Able to work under pressure, to tight deadlines and changing priorities
• Demonstrate skills in writing (Word and Powerpoint), quantitative analysis (Excel) and problem solving 

An exceptional chance to join our well known client as a Bid Manager in their workplace services department.

This role will provide bid management support as part of the central sales, bids and marketing team, assisting with project activity relating to complex bid projects. The role will require strong project, time management and organisational skills and a disciplined and structured approach to work planning and task prioritisation

The ideal candidate will have experience with recruitment, professional services or outsourcing and excellent communication skills. It would also suit someone looking to take the next step in their bid career.

Duties & Responsibilities:

• Regularly monitoring portals and inboxes to capture and respond to new tenders, leads and opportunities
• Logging all opportunities, ensuring they are flagged to the relevant sales managers, and followed up in a timely manner
• Responsible for ensuring all declarations and mandatory requirements are completed in a timely and accurate manner
• Ensuring commercial documents are escalated and reviewed
• Collating and contributing to clarification questions
• Driving subject matter expert input
• Writing “right first time” content and responses
• Escalating new technology proposals for approval
• Producing content for internal governance approval
• Coordinating and processing clarification questions
• Coordinating team lessons learned post-submission and applying them to each subsequent bid opportunity
• Portal administration, response uploads and submissions
• Producing compelling visual content for sales presentations
• Providing absence cover for the bid coordinator, bid writers and the head of bids

Person Specification:

      Qualifications

• Ideally degree educated (or equivalent)

Experience/Skills:

• Excellent verbal and written communication skills
• Ability to write compelling and winning content which clearly articulates a sales solution
• Experience of writing for public and private sector audiences would be highly advantageous
• An understanding of financial modelling for bids of varying sizes
• Demonstrable understanding of bid outputs and delivering multiple opportunities at any one time
• Exceptional project management skills, with great attention to detail
• Demonstrable experience of prioritising workloads and working to deadlines
• Understanding of project risk
• Ability to communicate at all levels
• MS Office skills (advanced Word, Visio and PowerPoint, intermediate Excel)
• Experience of graphic design software would be advantageous
• Demonstrable experience within recruitment, professional services or outsourcing
• Ability to work calmly and efficiently in a fast-paced sales environment
• A positive can-do attitude, willing to go above and beyond

A great opening for a professional Bid Writer in a major services organisation.

This is an opportunity to join our well known client as a professional Bid Writer in their workplace services department.

The successful candidate will be responsible for writing winning tender responses and marketing collateral through producing compelling content and building a library of responses and case studies.

Responsibilities

• Liaise with key opportunity leads as relevant, including the bids and solutions manager, sales, bids and marketing director, account directors, solutions leads and subject matter experts to establish key messages and win themes for each bid
• Produce winning tenders by writing compelling responses to client questions/requirements
• Source and design images to illustrate written content
• Convey critical information, including commercial/pricing terms, in a clear and consistent manner
• Undertake research in order to develop an understanding of individual clients/sectors and bring bid/tender responses and marketing collateral to life
• Arrange for review and approval written content prior to submission in line with business governance requirements
• Support pitch teams in developing presentation slide decks
• Research and write thought leadership white papers and topical industry blogs
• Support the bids and solutions manager in co-ordinating and managing the bid process effectively, ensuring all tenders are submitted in a timely and organised manner
• Participate in ‘lessons learnt’ sessions following completion of bid/sales cycle, and offer ideas for improvement

Person specification

Essential

• Excellent verbal and written communication skills
• Strong organisational skills and able to manage and control large volumes of content
• Degree educated (any discipline with an emphasis on accurate technical and/or creative writing) or from a journalistic/professional writing background
• Great attention to detail
• Demonstrable experience of prioritising workloads and working to deadlines
• Ability to engage at all levels
• MS Office skills (advanced Word and PowerPoint, intermediate Excel)
• Ability to work calmly and efficiently in a fast paced sales environment.

Desirable

• Experience of recruitment, professional services or outsourcing
• An understanding of the sales cycle and working in a sales environment
• Experience of writing informal blogs and/or articles
• Experience of MS Visio and InDesign will be an advantage
• Experience of Salesforce CRM.

Our client, a leading construction company, has an exciting opportunity to join their growing team. 

The ideal candidate will be experienced in writing compelling and winning bid submissions and have adobe suite skills, including InDesign. You will an ambitious self starter who can take initiative and work to tight deadlines.

In return you will receive excellent career growth opportunities along with a generous salary and benefits package.

KEY RESPONSIBILITIES

• Coordinate the bid process and provide quality support to the Bid Team Leader. 
• Actively work to enhance the quality of bids. 
• Effectively coordinate and lead bid team contributors input. 
• Provide creative ideas and initiatives into bids. 
• Assess technical bid requirements and assist the bid leader to shape the proposals. 
• Completion of high quality and accurate PQQs. 
• Manage and produce accurate, well presented bid documentation for tenders. 
• Input into clear effective client presentations. 

PROVEN EXPERIENCE OF:

• Coordinating the bid process. 
• Using Microsoft suite of Office programmes; including Word, Excel, Outlook and PowerPoint. 
• Using Adobe InDesign. 
• Using Adobe Photoshop. 
• Coordinating the bid team.
• Reviewing bid enquiries. 
• Writing effective bid submissions. 
• Meeting and working with SMEs
• Active involvement in client meetings

ESSENTIAL SKILLS

• Excellent demonstrable standard of written and spoken English. 
• Excellent standard of resource planning.